Solicitation & Postings

SOLICITATION ON CAMPUS BY PRIVATE BUSINESSES

Solicitation is not allowed on campus by private businesses. However, during the school year, KSU Student Media hosts “Market Day” which is an opportunity for vendors to come to campus. Visit ksusm.com for more information.

DISTRIBUTION

Due to a lack of space, KSU does not allow area magazine/newspaper publishers to distribute their materials without supervision unless they provide their own racks. Papers/magazines that are left on the floor in bundles will be discarded. Publishers must make arrangements to have the rack placed on campus and must also take responsibility to remove old publications and place new ones.

N. Advertising, Selling, and Fundraising

No student or group of students acting in a representational capacity for No student or group of students acting in a representational capacity for Kennesaw State University shall carry out any form of sales (including bartering) or fundraising events, or advertise sales or fundraising events, without the authorization of the University President or a designated representative of the University President.

J. Sales, Fundraising and Advertising

Unauthorized selling of any kind (including bartering), unauthorized fundraising, and unauthorized advertising of fundraising or any other type of event is prohibited. Organizations shall follow the guidelines set down by the Office of the Vice President for Student Success (or designee) for all such activities.

- KSU Student Handbook & Planner, 2013-14


 

Posting & Advertising Policies FOR RSOs

KSU Posting Regulations: 

All about Flyers

Flyers may be posted on any campus bulletin board not designated for use by a department or organization. The sponsoring organization is responsible for removal of any flyers or other publicity after the advertised event. Because of a potential safety hazard, flyers may not be placed on glass doors and are subject to removal. Flyers are prohibited on any surface except for bulletin boards. Flyers are not to be placed on cars in campus lots at any time. Any publicity by a KSU organization must contain the organization name and contact information. Flyers may not be used in any residential area or the Commons without written permission from the Director of Residence Life or the Director of Culinary Services. Flyers and/or table tents may be placed on the tables in the Student Center near the Bookstore and dining options; however, please be aware there is no guarantee that they will remain on the tables for any specific period of time. The sponsoring organization is responsible for removal of notices placed around campus after the event has occurred. The name of the organization must appear on the publicity.

All about Banners

Banners may be displayed in the Student Center on the balconies with permission of the Department of Student Life. Only RSOs or university departments may display banners (no individuals or outside agencies). Banners may be displayed in the Student Center on the Student Center addition balconies. Banners may only be displayed by KSU RSOs or departments. Banners may be displayed for two weeks. All banners must include specific information: event, time, place, date, sponsoring group, and contact information.

No banners are to be permanently affixed to walls or banisters in the Student Center using nails, screws, or any other type of hardware or glue. No banners advertising outside entities or individuals may be displayed. Please remove banners after the event is over. If you wish to keep a banner, it is your responsibility to retrieve it immediately following the advertised event, or it will be discarded.

Because of limited space, organizations may only display two banners at a time. The Department of Student Life staff will discard banners displayed in the Student Center after the two-week period or immediately after an event has occurred. If you wish to keep a banner that is displayed in the Student Center, make a notation on top of the banner. Please include a telephone number and the date the banner was hung. NEVER remove another group’s banner without permission from Department of Student Life staff.

Banners must not be directly taped to the railings. Organizations are encouraged to come by Student Life for hanging suggestions. RSOs may request banners through the Department of Student Life. Printing guidelines may be found online at www.ksustudent.com and owllife.kennesaw.edu.

The Department of Student Life is not responsible for banners displayed outside of the Carmichael Student Center.

All about Chalk

Chalk may be used only in certain locations on campus. Chalk may be used in moderation by student organizations on the sidewalk areas around the Student Center, the library and the Burruss Building in uncovered areas. The chalking must be located where it will wash off easily with rain. No chalk is permitted in any other location on campus, including the residential areas and the Campus Green. Chalk may not be used on pillars of buildings, sides of buildings, or any other similar area. “Paint chalk” is not to be used under any circumstances. Organizations found guilty of chalk-abuse will be asked to clean the violated area, and are subject to revocation of privileges for a minimum of one complete semester.

Other means of promoting your group or event:

Collection Boxes & Exhibits

Collection Boxes & Exhibits for collection drives, to include food, books, clothing, toiletries, toys, ink cartridges, school supplies, on behalf of student organizations or departments may be positioned in the Student Center as long as the Collection Drive Form is submitted to the Department of Student Life and the following guidelines are followed:
• The sponsoring organization’s name, charity, dates of donation, and contact information must be clearly displayed on the structure.
• The collection receptacle must be attractive; for example, if you are using a cardboard box, please cover it with paper.
• Placement does not disrupt other university functions or interfere with academic instruction, and pedestrian or vehicular traffic.
• Permission is sought from the appropriate administrative office if the structure is to be placed in any building other than the Student Center
• The organization sponsoring the drive is responsible for maintaining the receptacle appearance and collection of items minimally, once a week.
• The organization is responsible for storing and housing all items collected.
• The structure must be removed by the end date indicated on the Collection Drive Form.
Violators of this policy will have their Collection Box or Exhibit discarded and prohibited from hosting a similar initiative.

Community Postings: For Sale, Need Childcare, Need Roommate postings (Kennesaw Campus)
A community bulletin board between the Student Life and Student Media offices is available for announcing items for sale, childcare, etc. Please contact the Department of Student Life at 470-578-6280 or visit Student Center 274. Classifieds are also free at ksusentinel.com.

The Sentinel

The Sentinel offers one free ad per semester and discounted rates for student organizations. Online, Student Planner, and magazine ads are also an option. Contact the Student Media Marketing Manager in the Department of Student Life for complete information at ksuads.com or call 470-578-6470. Your activity or event may be newsworthy; give your news tips to the student editors via the online news release at ksusm.com.

Owl Radio

Owl Radio can help advertise or promote your event with underwriting, sponsorships, or free Public Service Announcements. You may also ask Owl Radio to DJ your event or do a remote broadcast from the location. Please visit www.ksuradio.com or ksusm.com and find out all the ways available to you.

Newspaper Racks

Designated newspaper racks and machines are for the exclusive distribution of The Sentinel and registered Student Media publications. Other student publications may be permitted to distribute from these racks if permission is obtained from the editor in chief and KSUSM advisors. Violators will be charged the current insert rate.

Distribution of Literature

Student Organizations have the ability to distribute literature on campus. Literature can be used to advertise your organization, publicize information, promote an idea, or for a variety of other purposes. Organizations may distribute, or display literature on campus in accordance with the following guidelines:
• The literature is not distributed by hawking, shouting, or accosting individuals.
• The literature is not a promotion for an off-campus for-profit business, organization, agency, or national association.
• The literature that is dropped on the ground in the area where it was distributed should be picked up by the sponsoring organization.
• Publications Disclaimer: All student organizations that create publications of any sort, including web pages, must include a disclaimer to read: [name of publication] is published by [name of organization], a registered student organization at KSU. [Name of publication] is not an official publication of Kennesaw State University and does not represent the views of the University, Georgia Board of Regents, or the University System of Georgia.

Signs

Student Organizations must ensure that each sign includes the name of the student organization, the date of the event, and/or the date of posting before signs are posted.

Outdoor

• Signs can only be posted on kiosks near the student center and between the Library and University College Building.
• An organization may only post two signs per kiosk.
• Signs must be attached to the kiosks with non-permanent materials only (tacks, staples, tape).
• Signs may not be posted on trees, lamps, columns, trash cans, or other physical structures on campus.
• Signs may not be larger than 11x17.

Indoor

• Signs may be posted only on approved bulletin boards. A bulletin board is under the jurisdiction of the college, school, department, or administrative office that maintains it.
• Organizations shall apply to the appropriate college, school, department, or administrative official for permission to use a bulletin board, and shall not use a bulletin board without permission.

Removal of Signs

The organization should remove all signs no later than 14 days after posting or within 24 hours after the event to which it relates has ended, whichever is earlier.

All improperly posted signs are subject to removal. Violations of the sign posting policy are subject to review and potential disciplinary action for the student organization.

OwlLife

Your organization may use both the events and news options within OwlLife to promote your group and events.

KSU Approved Campus Postings Policy (By Location/Facility)

Coles College of Business – Burruss Building
For student organizations:
• Email a copy of flyer to colesmarketing@kennesaw.edu a minimum of seven (7) business days prior to event.
• Once approved Coles College will have someone hang in the building where space is available.
• All signs will be located in ‘pucks’ – signage holders mounted in various locations on each floor.
• NO loose leaf fliers or taped flyers are permitted for hanging in the building. They will be taken down immediately.
Non-KSU organizations:
• You may post flyers on the bulletin board on the first floor where vending machines are located ONLY.

English Building
For student organizations:
• Please stop by room 155 with a hard copy of flyer for approval and bulletin board locations.
Non-KSU organizations:
• No postings are permitted.

Kennesaw Hall Education Wing
For student organizations:
• Bring a hard copy only to Education Student Services (KH Suite 1314) to complete a request to post and leave hard copy there.
• Once approved and stamped, Education Student Services will hang posting in your recommended area and take them down once expired.
• Suggest 8 x 11 poster/flyer size
• Posters larger than 8 x 11 must be approved by the Interim Director, Education Student Services
• Approved posters (those larger than 8 x 11) must be laminated OR high-gloss poster paper.
Approved Posting Locations:
• 1st Floor –
• Base of stairs
• Signs at elevator
• “Bus-stop” areas
• Classroom hallway
• 2nd Floor –
• Seating areas
• Signs at elevator vestibule
• 3rd Floor –
• Signs at elevator vestibule
• Posting are NOT allowed on:
• Pillars
• Elevator vestibule wall
• Elevator interior
• Entrance glass
• Stairway glass
Non-KSU organizations:
• No postings are permitted.

Residence Life Areas (UV, UV SUITES, KP, Austin Residence Complex)
No solicitation or posting is allowed in any residential facilities, other than by approved KSU Residence Life and KSU Housing staff.

Groups desiring to share information with RA staff or post items in the residential areas must receive permission from Residence Life. Submit all items in advance, preferably via email to reslife@kennesaw.edu, or to the Residence Life main office. No flyers, posters, banners, brochures, handbills, sidewalk chalk, etc. may be used or distributed in the residential areas. For items for the RAs and general bulletin board posting, submit the number of copies indicated below to Residence Life depending who you wish to target. Typically, items must be pre-counted and subdivided as noted below.

Distribution To: Just RAs For Bulletin Boards 1 Per Unit* 1 Per Person*
KSU Place 11 up to 18 138 550
Austin Complex 11 up to 24 196 700
University Village 23 up to 30 241 881
UV Suites 25 up to 38 489 913
Totals: 70 up to 110 1064 3044
* Contact Residence Life BEFORE printing. Only preapproved university-wide events are eligible for unit and individual distribution. All other activities must follow the bulletin board or RA guidelines.

Science, Clendenin, Math/Statistics Buildings
For student organizations:
• All oversized posters/flyers must be discussed with the administrative associate in the front office of the Dean of the College.
• Regular sized flyers may be posted on any of the bulletin boards (including bulletin boards in stairwells).
• All flyers must be removed by the organization once the event is over.
• No posters/flyers should be taped or attached to glass, doors, or walls in any building. They will be removed immediately.
Non-KSU organizations:
• No postings are permitted.

Social Science Building
1. Flyers must be approved by the Dean’s Office, Rm. 5010, for a stamped approval. Unapproved flyers will be removed.
• Flyers should be no larger than legal size (8.5x14). Any larger size must be approved by the Dean’s Office.
• Flyers may be placed no more than 2 weeks in advance of the event.
• Groups may place 7 approved flyers in the building: 2 on the Jazzman’s rotating board, and 1 on each bulletin board on each of the 5 floors.
• Absolutely NO commercial postings are permitted.

Student Center
Flyers may be posted only on designated bulletin boards:
• 1st floor near vending alcove
• 2nd floor: two in east and west entrances at rotunda on the north end of the building
• 3rd floor cubicle area
One board located between Student Life and Student Media isf or notifications for rent, sale, childcare, etc. (right side) and organization flyers (left side). No flyers are to be placed on glass doors or windows.

University College and Willingham Hall
For student organizations:
• Bring a printed copy of flyer to the First-Year Programs office on the first (1st) floor.
• If they determine the flyer is appropriate and they have room for it they will allow it to be hung in the encased bulletin board on the first floor.
• Flyers must be taken down by the organization after the event.
• Flyers may not be hung from windows, doors, or walls. They will be removed immediately.

Non-KSU organizations:
• No postings are permitted.

Wilson Building
For student organizations AND non-KSU organizations:
• No postings are currently being permitted outside of the needs of the College of the Arts.

All Other Locations on Campus

Flyers may be posted on any campus bulletin board not designated for use by a department or organization.
Flyers may not be posted on glass doors or windows.
Flyers may not be posted on walls, inside or outside.
Flyers may not be posted on outside pillars, walls, sidewalks.
Flyers may not be posted on automobiles.

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